14 Dec 4 Reasons Why You Can’t Live Without Google Apps
Using the Google Apps suite makes it easy for students and teachers to fix mistakes, share and publish work, and import content to other platforms.
Certainly, anyone can live without Google Apps or any other desktop publishing software. Google Apps aren’t essential to living or breathing, but the nearly flawless flexibility of working with these application saves you so much time and frustration that you can’t imagine going back to the days of using multiple independent programs to get one job done. If your school hasn’t already transitioned to a Google Apps environment, here are four great reasons to make the change today.
- Universal Research Capability
When you’re browsing for lesson plan templates and come across a term you have not heard, use the “Research” function included in all Google Apps to quickly generate a list of search results on your target topic. This simple feature lets you launch a search from within your existing tab and narrow the results by categories such as photos, quotes or Google Scholar entries. If you’re in the middle of compiling a bibliography, use the citation tool to instantly create correctly formatted attributions.
- Auto-Save
Auto-Save is by no means a new invention, but surprisingly, many desktop publishing programs have not adopted it. At preset intervals, Auto-Save backs up your work without prompting, so you don’t have to neurotically press Ctrl+S every 5 minutes to avoid losing a perfectly crafted paragraph.
- Revision History
If you have ever worked on any document project, you have experienced the terrifying “oops” moment when you realized you deleted important data or made a change that you didn’t like. If you already hit that “Save” button, undoing the changes isn’t always possible in many programs. Fortunately, Google Docs offers the revision history, which allows you to view a timeline of changes since the document’s creation, whether you’re working on a spreadsheet or a slideshow.
The revision feature also simplifies the task of tracking which teammate made specific changes during a collaborative project. If you’re a teacher, that means you can easily determine which students completed the lion’s share of the work and which slackers were merely along for the ride.
- Instant Publishing
Students and teachers need a fast way to share and publish class information, such as diagrams or lab notes. The internal embed feature lets you generate an embedding code, so you can immediately publish Google Apps content on a website or blog. You can even use embed content that wasn’t created using Google Apps by opening the file in the viewer.
The best thing about the tools in Google Apps is that teachers and students around the world are always finding new ways to use them. The same collaborative tools that allow a science class to compile their research findings can help a history class develop a debate strategy or evaluate a case study.
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